Unitrans Commercial PA Vacancy 2024
RECRUITER : UNITRANS SUPPLY CHAIN SOLUTIONS |
REF: #7753/CAPE TOWN/COMMERCIAL PA/7753 |
ADVERT DETAILS
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INTRODUCTION
An international corporate company based in Kenilworth, Cape Town, is looking for a Senior Commercial Legal Secretary to provide support to the Legal Executive.
MINIMUM REQUIREMENTS
- Grade 12
- Paralegal qualification
- Proven record as senior commercial legal secretary / assistant
- Extensive experience working in a law firm’s commercial department or corporate legal department is essential
- Experience in corporate legal department would be advantageous
- Advance PC literacy on all MS Office programs (including Word, Excel and Outlook)
Job Specification
Duties:
- Drafting of agreements
- Advance formatting of internal and external agreements including automatic numbering, track-changes, comments in different formats, automatic cross-referencing
- Good typing skills, at least 85 wpm
- Dictaphone typing
- Copy typing
- Track-changes
- Merge and compare of various drafts agreements
- Preparing execution versions of agreements for signature
- Electronic filing of documents and agreements as well as manual filing
- Diary files management including following up with business units on diary files and processing feedback received from business units
- Liaising with business units on an executive level
- Processing of documentation
- Updating of file status reports
- Indexing of lever arch files
- Collating and preparing reports for Exco and Board meetings
- Implementing departmental processes and procedures
- Query and response handling
- Boardroom bookings
- Travel arrangements (local and international)
- Maintain office supplies inventory
- General PA duties
Skills:
- Expert in automatic numbering, track-changes, comments in different formats, automatic cross-referencing, security settings on documents, ability to compare various document drafts are essential
- Advanced PC literacy on all MS Word applications (including Windows, Outlook and Excel)
- Familiarity with legal terminology
- Excellent secretarial and administrative skills
- Excellent verbal and written communication skills in the English language
- Must be able to work on Executive Level
- Strong document management skills
- Organize, populate and maintain electronic and hard copy filing systems
- Ability to work well under pressure in a fast paced environment
- Demonstrate the ability to efficiently handle multiple tasks and prioritize workload accordingly
- Provide a professionally-maintained office environment
- Flexibility and desire to contribute when and where needed
- Excellent communication, listening, organizational and interpersonal skills
- Ability to work independently as well as within a team
- Must exercise sound judgment and take initiative
- Excellent attention to detail and high-quality work product
- Demonstrates a disciplined approach to work and shows a concern for order