Twinsaver Group 2024 Job Vacancy: Executive Personal Assistant

MAIN RESPONSIBILITIES

• Diary Management.
• Oversee agreed projects and coordinating activities with the ELT (Executive Leadership Team).
• Coordination and compilation of monthly reports as required from time to time.
• Attending to all correspondence directed at the Directors and draft responses were ever necessary.
• Travel arrangements, including booking of flights, accommodation and car rentals.
• Arrange meetings and take minutes when required.
• Planning of functions and making all the necessary arrangements.
• Meeting and greeting visitors.
• Delegation of work to Management in the absence of the Executive.
• Managing databases.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Preparing letters, presentations and reports.
• Group board meeting preparation and organisation.
• Group Sub-committee preparation and organisation including Risk & Compliance, Social and Ethics Committee.
• Adhoc administrative duties.

Educational Qualification

• Office Administration or related Tertiary Qualification

Knowledge and Experience

At least 6 years’ experience in a similar role

Skills and Competencies

• Advanced MS Office Skills (Word, Excel, PowerPoint and Outlook)
• Excellent Communication Skills Both oral and Written
• Professional Conduct and Confidential
• Excellent planning, managing and organisational skills
• Ability to multitask
• Ability to interact at all levels
• Ability to work independently and as a team member
• Have strong administration skills
• Have good ability to grasp business issues

Personal Attributes/Qualities

• Friendly personality but assertive when required
• Have interpersonal skills
• Be professional and customer orientated
• Be performance driven and action orientated
• Approachable and open minded.
• Be a confident, self-motivated professional who uses own initiatives
• A valid driver’s license and be willing to travel