Executive Personal Assistant Job in Cape Town, Observatory
Okuhle Media – Executive Personal Assistant Job in Cape Town, Observatory Feb 2024
| Remuneration: | R15000 – R20000 per month Cost to company |
| Location: | Cape Town, Observatory |
| Job level: | Mid/Senior |
| Type: | Contract |
Job description
Diary management and access
- Above all else, the fundamental purpose whilst in this position is to effectively manage the CEO’s diary
- Acting as the intermediary between subordinates, management and external parties
- Scheduling access to the CEO telephonically and physically at all times
- Daily debrief at the start of the day/weekly reminder for upcoming appointments and/or deliverables
Unwavering support
- Managing the professional and personal life of the CEO easing any time-consuming burden affecting her life
- CEO delegation by proxy throughout the team and company-wide
- Assuming a ‘go-to’ resource for the CEO office
- Assisting the CEO in ‘opening doors’ to potential client leads and/or referrals
General responsibilities
- General administration duties including, but not limited to, archiving, organising, printing, research
- Any ad-hoc instruction
- Being proactive to the needs of the CEO and her portfolio
- Scheduling of creative department workload on behalf of HOD – creative
- Documenting minutes of company meetings and other hosted meetings
- Booking all travel requirements for the CEO and any other travelling partners
- Booking company resources and meeting rooms
- Booking external meetings telephonically and via email correspondence on behalf of the CEO
- Scheduling festival and television market diaries for the CEO (as required)
- Identifying reputable industry knowledge acquisition conferences, television markets and networking opportunities for the CEO to attend
- Flexibility – travelling, last-minute requests and working late hours or very early morning hours is to be expected in this position
Requirements
- At least five years of PA work experience including at least three years of experience at executive level with contactable references
- Clear and concise written and spoken communication skills
- Ability to present written information in a structured balanced way that is end-user appropriate
- Excellent computer skills – proficiency in both MS Office Suite and Mac–advanced Word, Excel, PowerPoint skills
- Proper telephone etiquette
- Desire to understand the world of television production
Advantageous
- Knowledge of media (television) and creative industries
Personal Skills/Attributes
- Effective communication skills – both written and verbal
- Confidence to engage with individuals at all levels in the organisation
- Multitasker – can juggle several tasks
- Highly organised – meticulous planner
- Proactive thinker and problem solver
- High level of professionalism and level of integrity
- Emotional Intelligence
- Friendly yet assertive
- Events management and logistics coordination skills
- Gets the job done and done well
- Comfortable to deal with International Stakeholders
- Ready to provide unwavering support to the CEO
- Extremely reliable
- Works well under extreme pressure
- Thinks outside the box
- Able to assist in ensuring a professional strong brand presence in the marketplace
- A good team player that demonstrates commitment and loyalty to the company
- A suitable fit within the company culture and spirit
If you are this special somebody and you are ready to provide unwavering support to the CEO, please send your application to me which should include a motivation letter and a recently updated CV.
Unfortunately, we are not able to respond to all applications therefore if you do not hear from us within 3 weeks, please consider your application unsuccessful.
Applications close on 28 February 2024.
Contact details
Linda Bindura
Okuhle Media
021 486 2900
linda@okuhle.co.za