Old Mutual : Client Services & Operations & Administration Job 2024 In Pinelands,ZA
Job:IRC37117
Job Requirements
· Matric, preference for Secretarial or Office Admin qualification.
Competencies
Gaining Commitment
Information Monitoring
Initiating Action
Ownership
Planning & Organising
Technical Knowledge
Competencies Behavioural.Initiating Action.Operational,Behavioural.Ownership.Operational,Behavioural.Technical Knowledge.Operational,Behavioural.Planning & Organising.Operational,Behavioural.Gaining Commitment.Operational,Behavioural.Information Monitoring.Operational
Brief Description
Personal Assistant – Mutual Park, Pinelands
Brief Description
· Performs secretarial duties for Senior Manager (Business Unit Leader).
· May also assist with personal tasks for the Manager.
· Manages queries on behalf of managers and performs delegated tasks.
· Ensures seniors are equipped with necessary documentation to proceed with meetings.
· Manages diaries and resolves clashes.
· Communicates with suppliers and other departments.
· Set up meetings and meeting related tasks such as setting up equipment and agendas, distribution of minutes and formatting presentations.
· Collate monthly reporting to meet required deadlines.
· Ensure office logistics run smoothly (Photocopier, air conditioning, stationary etc.).
· Manages all phone calls.
· Performs basic events management functions (year end, team builds, conferences etc.).
· Do all travel arrangements for managers.
· Account management and payment, maintain headcount and other reports.
· May work for more than one manager and may manage other diaries
KRA’s
Key Result Areas
· Administration & Support
· Performs secretarial duties.
· May also assist with personal tasks for managers.
· Manages queries on behalf of managers and performs delegated tasks.
· Ensures seniors are equipped with necessary documentation to proceed with meetings.
· Manages diaries.
· Provides department wit support in relation to arranging functions, venue bookings, making travel arrangements when necessary.
· Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
· Maintains confidentiality of information.
· Personal Effectiveness
· Accountable for service delivery through own efforts.
· Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 3 months.
· Makes increased contributions by broadening individual skills.
· Collaborates effectively with others to achieve personal results.
· Accepts and lives the company values.
· Relationship Building
· Maintains professional internal and external relationships, at management level.
· Builds and maintains relationships with suppliers and venue coordinators.
Old Mutual : Client Services & Operations & Administration Job 2024 In Pinelands,ZA