Secretary: Senior Manager: Internal Audit Job 2024
GOVERNMENT PENSIONS ADMINISTRATION AGENCY (GPAA)
REF NO: SEC/IA/2024/11-1P
SALARY : R171 069 (basic salary)
CENTRE : Pretoria
CLOSING DATE : 3 February 2024
REQUIREMENTS :
A relevant three year qualification (Office Administration/Secretarial) coupled with experience in the field of office administration/ secretarial.
Experience in writing memos and taking minutes.
Knowledge of the MS Office package with experience in word processing, outlook, Power Point and Excel (Which will be assessed if need be).
The capacity to manage large volumes of information.
The ability to work 17 independently.
Commitment to high standards of quality control.
Excellent verbal and written communication skills.
Knowledge of client care processes and procedures.
Punctual, resilient and honest with a high level of integrity.
Ability to work under pressure.
Excellent organization skills.
Ability to prioritize urgent matters and to deal with very confidential matter.
Willingness to work after hours if required.
DUTIES :
The successful candidate will be responsible for the following functions and include, but not limited to: Providing a secretarial support service that includes: Maintaining document system.
Receiving and directing telephonic and electronic calls and messages.
Managing and preparing travel and accommodation arrangements.
Receiving and acknowledging all correspondence and handling all confidential documents in the office.
Preparing reports, submissions and correspondence for the Senior Manager.
Preparing presentations.
Stakeholder management in the office of the Senior Manager.
Providing administrative Support: Organizing the office of the Senior Manager and prioritising work in line with key events.
Assisting conferences, meetings etc.
Ensuring that the Senior Manager is fully prepared for meetings.
Assisting the Senior Manager with the fulfilment of managerial responsibilities including preparation and quality control of all documents emanating from her office.
Upkeep of office – printing and stationary orders and inventory.
Arranging and providing refreshments.
Maintenance of filing.
Support the security profile of the office.
Providing effective meeting preparation and minuting, that includes but not limited to: Draft agendas for meetings.
Taking of accurate minutes of meetings.
Safe-keeping of minutes and distribution.
Diarising actionable items.
Collating feedback of action items and the distribution thereof.
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ENQUIRIES:
Ms Thenjiwe Gasa 012 319 1304
APPLICATIONS : Please forward your application, quoting the relevant reference number, Government Pensions Administration Agency, 34 Hamilton Street, Arcadia, Pretoria. FOR ATTENTION : Ms Thenjiwe Gasa Recruitment
NOTE : One Secretary Position is currently available at the Government Pensions Administration Agency: Office of the Senior Manager: Internal Audit.
FOR ATTENTION : Ms Thenjiwe Gasa Recruitment NOTE : One Secretary Position is currently available at the Government Pensions Administration Agency: Office of the Senior Manager: Internal Audit.