Twinsaver Group 2024 Job Vacancy: Executive Personal Assistant

Twinsaver Group 2024 Job Vacancy: Executive Personal Assistant

Date posted: 04 Sep 2024

Preferred start date: 01 Oct 2024

Application closing date: 11 Sep 2024

Employment type: Full-time

Location: Bryanston

Shift: Non-shift

Travel: no

MAIN RESPONSIBILITIES

  • Diary Management.
  • Oversee agreed projects and coordinating activities with the ELT (Executive Leadership Team).
  • Coordination and compilation of monthly reports as required from time to time.
  • Attending to all correspondence directed at the Directors and draft responses were ever necessary.
  • Travel arrangements, including booking of flights, accommodation and car rentals.
  • Arrange meetings and take minutes when required.
  • Planning of functions and making all the necessary arrangements.
  • Meeting and greeting visitors.
  • Delegation of work to Management in the absence of the Executive.
  • Managing databases.
  • Implementing and maintaining procedures/administrative systems.
  • Liaising with staff, suppliers and clients.
  • Preparing letters, presentations and reports.
  • Group board meeting preparation and organisation.
  • Group Sub-committee preparation and organisation including Risk & Compliance, Social and Ethics Committee.
  • Adhoc administrative duties.

 

Educational Qualification

  • Office Administration or related Tertiary Qualification

Knowledge and Experience

At least 6 years’ experience in a similar role

Skills and Competencies

  • Advanced MS Office Skills (Word, Excel, PowerPoint and Outlook)
  • Excellent Communication Skills Both oral and Written
  • Professional Conduct and Confidential
  • Excellent planning, managing and organisational skills
  • Ability to multitask
  • Ability to interact at all levels
  • Ability to work independently and as a team member
  • Have strong administration skills
  • Have good ability to grasp business issues

Personal Attributes/Qualities

  • Friendly personality but assertive when required
  • Have interpersonal skills
  • Be professional and customer orientated
  • Be performance driven and action orientated
  • Approachable and open minded.
  • Be a confident, self-motivated professional who uses own initiatives
  • A valid driver’s license and be willing to travel