Introduction…
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university anchored in Africa and intent on global excellence and stature. With an emphasis on independent thinking, sustainable development and multiple partnerships, UJ is an international university of choice
Job Specification…
- Manage the Executive Director’s office and to act as first line of contact to the stakeholders, staff etc. in a professional manner.
- Arrange travel and accommodation for the Executive Director for official business trips and conferences (local and international)
- Administer procurement of operational and capital items to enable efficient functioning in the function.
- Compile agendas, registers, take minutes at meetings for accurate record keeping.
- Arrange and co-ordinate workshops, functions, conferences, etc. as per the Executive Director’s request.
- Keep abreast of new developments in the field and effectively apply it in the Division.
- Maintain a trusting and open relationship with the HR Business Partner, Executive Director and Senior Managers regarding official matters.
- Ensure that documentation is kept safely and securely to maintain confidentiality.
- Extensive management of the Executive Director’s diary by organising the diary/daily commitments and ensuring that all the commitments are honoured.
- Procurement of Expenditure staff teas, stationery as well as ordering of furniture, computers and office equipment.
- Open, sort and group incoming mail, answer correspondence and prepare outgoing mail.
- Facilitate the maintenance of infrastructure to ensure a productive, safe and secure environment in compliance with the relevant legislation.
- Develop and manage on-going monthly budget control for all departments within Expenditure.
Minimum Requirements…
- Secretarial Diploma/Certificate or equivalent qualification (NQF level 6)
- 3 – 5 Secretarial experience at an executive level and within a tertiary environment.
- 3 – 5 years Administrative and budgeting experience.
Competencies and Behavioural Attributes:
- Computer literacy (all MS Office packages)
- University systems and knowledge.
- University policies and procedures.
- Administrative and clerical procedures and systems.
- Extensive diary management and scheduling.
- Extensive telephone etiquette
- Understanding of procurement procedures
- Knowledge of conference calls (international and local)
- Office and administration management
- Finance/budgeting
- Planning and organising
- Writing skills (i.e. report writing)
- Verbal communication skills.
- Accuracy, detail and quality checking.
- Excellent interpersonal skills.
- Active listening skills.
ENQUIRIES:
Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.
Ms Sarah Skhosana
Tel: (011) 559 4018
APPLICATIONS:
To submit your application for the above-mentioned post, please register (first-time users of the UJ e-recruitment portal) or login (existing users of the UJ e-recruitment portal) by going to the website of the UJ e-recruitment portal (http://jobs.uj.ac.za) and uploading a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and a list of accredited research output and/ or a portfolio of your creative output.
After registration or login kindly apply online for the position by completing the online questionnaire.
Enquiries (UJ e-recruitment Portal)
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details:
0861 227337/010 140 3099 or email ujsupport@pnet.co.za |
