Job for Debtors Administrator in Cape Town, Foreshore 2024

Job for Debtors Administrator in Cape Town, Foreshore 2024

Debtors Administrator Vacancy in Cape Town, Foreshore March 2024

 
Hero is a full service, through-the-line strategic marketing agency with expertise that ranges from traditional advertising to the latest developments in the digital world. We offer a depth and breadth of business, marketing and technology services which are arguably unmatched by even our largest competitors. We exist to create more meaningful relationships –- and we do it through the business.
We’re serious about the business of creativity and we do more than just come up with ideas. We fight for them. Fight for them to live beyond the page or screen they appear on. Beyond their 30-second media slot and past the half hour the promoters were at the activation.
We are recruiting for a debtors administrator to take responsibility for the full trade receivables/debtors function for the company and related group companies.
Required skills and competencies:

• A minimum of three years of accounts receivable experience
• A relevant finance qualification (certificate/diploma/degree) would be an advantage
• Solid computer literacy in Microsoft applications with strong MS Excel (compulsory) skills. It is vital for you to be able to work with and write formulae. Working with pivot tables would be advantageous
• Experience and relevant knowledge in Pastel accounting software (compulsory)
• Magnetic project management and CRM software (preferable)
• Good ability to analyse information and display strong logic
• Systematic and orderly planning
• Strong attention to detail
• Experience and relevant knowledge in effective customer control
• Solid reconciliations experience

Key responsibilities:
Financial administration of customer accounts

• Daily capturing of purchase order numbers onto cost estimates in the workflow management software system (Magnetic)
• Forwarding cost estimates with the purchase order numbers to the accounts executives in order for them to issue billing instructions
• Generating tax invoices against the cost estimates once the billing instruction is received from the account executives
• Sending issued tax invoices to customers or the relevant accounts department on a daily basis
• Attending to, and resolving customer queries pertaining to issued tax invoices. Generating credit notes against the tax invoices, where necessary
• Weekly follow up with accounts executives in order to discuss tax invoices billed for the month-to-date and what still needs to be billed
• Weekly follow up with accounts executives in order to discuss unbilled cost estimates that needs to be invoiced
• Reconciling customer accounts, ensuring all invoices matches with the collected amounts – as and when collections are received
• Sending out statements to all customers at the start of each month
• Generating a customer age analysis report at the start of each month in order to identify and to follow up on long outstanding tax invoices/unresolved queries/tax invoices without any purchase orders
• Weekly update of the bank report of collections received during the week
• Weekly update of the cash flow report of confirmed collections for the next two months
• Daily collection of debtors
• Capture all accounting adjustments pertaining to tax invoices including discount given, customer credit notes, overpayments, etc.
• Maintain the customer ledger and make sure that all long outstanding balances are resolved and cleared
• Performing weekly job reconciliations on Magnetic in order to identify and to follow up on significant discrepancies
• Updating the BEE toolkit on monthly basis for reporting purposes. Be responsible for the management and control section, based on HR movements, as well as socio-economic development. You will also be responsible for the recording of skills development from the information received from HR
• Skills development assistance – recording of training and creating training reports for the Skills Education Training Authorities (SETA) – as and when employees have training or training is required
• Annual preparation and submission of the workmen’s skills plan and annual training reports to the SETA
• Issue customer codes and adding new customers on Magnetic. In addition, making sure that all recorded information pertaining to customers are accurate and complete in compliance with SARS regulations
• Maintain a filing system, both hard and soft copy, in respect of accounting data, records, contracts and tax invoices
• Assist with the preparation of monthly credit card schedules
• Prepare monthly petty cash schedules
• Assist finance department with day-to-day administration tasks

Financial reporting

• Extract information and data for the analysis of accounts, consolidate information and prepare spreadsheets
• Provide periodic reports and reconciliation supporting schedules as directed
• Assist in preparing monthly accounting schedules and reports in line with audit requirements

Comments

• Please email your CV and portfolio (if applicable) to work@hero.co.za, subject line = Application: Debtors Administrator
• Candidates should be available to come to an interview in Cape Town CBD, Lower Long Street
• Should you not receive a response from us within 14 days, please consider your application unsuccessful
• Hero is an equal opportunity employer. The employment decision made in the filling of this vacancy is informed by the Transformation & Employment Equity strategy of the company

 
Contact details
Work @ Hero
Hero Strategic Marketing
work@hero.co.za